The question of the hour for attorneys and law offices is clear: What do law firms need to do to make sure they aren’t making headlines with a security breach? A good follow-up to this question is, who provides security in the cloud that keeps law firms free of security breaches that can cause reputation damage and even liability?
For TNN, that’s an easy one to answer.
We provide all the security in the cloud for law firms who want to stay free of data breaches.
How do we do this?
Well, it begins and ends with a strategic IT manager like TNN who can successfully guide you to Total Data Security in the Cloud that provides round-the-clock data protection.
What Do Law Firms Need to Know About Cloud Computing?
Cloud computing, broadly defined, is a category of software and services delivered over the Internet rather than installed locally on a user’s computer. The cloud offers a variety of potential advantages including:
- Low upfront costs.
- Easy mobile access.
- Simple setup and configuration.
- Built-in disaster preparedness.
Because of cloud computing places data–particularly client data–on remote servers outside of the lawyer’s direct control, it also causes for some concern regarding client confidentiality and the applicable rules of professional conduct.
We’ve collected a variety of excellent resources from the ABA Legal Technology Resource Center and the ABA Law Practice Management Section to help you address the questions and concerns you may have regarding cloud computing.
Why Do Law Firms Need Security in the Cloud?
Every law firm has two major challenges. One of them is the storage of the sheer volume of data their business creates and the other one is the protection of that data, via security in the cloud and other systems. The last few decades’ have seen a rise in technology which has presented very solid solutions to these challenges (if you know where to find them).
A small computer disk, for instance, can hold terabytes of data inside an enclosed drive. If that seems like too much, the cloud has offered an off-site solution to the problem that eliminates hardware maintenance. Before these solutions came along, information could only be saved on paper that filled boxes and boxes.
Security in the cloud is a much more complex challenge. Before, you could lock those boxes of papers in an office, turn on the burglar alarm and go home. Someone would have to physically go there and break into your office to steal that information, and it would be noticeable when they walked out carrying boxes.
Now, all that’s required is some knowledge of computers and software, and someone can hack into that material from afar. They don’t even have to be in the same country, much less in the same city or neighborhood. Therefore, the unintended consequence of a solution for one problem has resulted in the creation of another, yet much more serious problem: the loss of data security.
Now the technology must be managed systematically and monitored very closely. That is why law firms need security in the cloud – and, we propose, managed IT services via a trusted IT partner.
Security in the Cloud Advantages for Law Firms
Here are some advantages of having a Managed Service Provider or MSP handle your IT and cloud security needs:
Given the nature of the information that law firms are entrusted with, security can’t be overemphasized. Breach of that information can ruin lives, sometimes irreparably. That means damage to your professional reputation as well as the bottom line. So how can managed services for law firms prevent that from happening? By being proactive. Your core business is to provide legal services to your clients.
Worries about security in the cloud and in your IT systems should be the last thing on your mind. That’s why we’re there to prevent viruses and any other suspicious activity that might bring your systems down. Their software applications are capable of alerts whenever something unusual is taking place inside your networks.
With secure cloud computing, you also get:
- Accessibility: As an attorney, you need to have the ability to access your files anytime and from anywhere. Let’s say you are in a court and suddenly you discover that an important document is needed. You should be able to retrieve that on-demand from any device you carry. Managed IT could have all the files available to you through in-cloud storage.
- Compliance Regulations: Law firms deal with a lot of client information that is protected by law. For example, HIPAA has very stringent regulations protecting medical records. Laws provide for stiff penalties and fines if the security of those records is breached (by Covered Entities and Business Associates alike). Outdated software and hardware may expose those records to hackers because your in-house IT team is behind with updates.
- Multiple Offices: Many law firms operate from more than one location. IT managed services can bring uniformity and the necessary coordination between multiple sites. Your in-house IT team may not have the ability to do that or the budget to maintain it. Also, some firms that work in coordination with other organizations may allow access to some of their systems. Your IT management company should be able to ensure that other firm’s systems don’t create risks for your network because of lack of compatibility or security flaws.
- Outsourced Technical Experience: You may know the law, but you can’t be expected to also keep up with ever-evolving technology, can you? With new complexities emerging, such as Bring Your Own Device (BYOD) to work, must be implemented if businesses want to survive in a very competitive environment. It is also important for revenue growth due to the efficiencies it brings to your environment. As a law firm, it is in your best interest that you let an MSP take care of your IT needs.
- Better Growth Management: Your law firm probably started with a couple of computers, printers, copiers and a fax machine. It was easy to take care of all your hardware. Also, during those good old days, nobody was trying to hack into your computers. Your business is now growing. You have a staff of dozens and many desktops, servers, and software packages. Every day it gets increasingly difficult to keep track of new technologies. So, having managed services with cloud security services is not negotiable, really. It has become a necessity for the revenue growth and business continuity of law firms nationwide.
- Monitoring: One way for your law firm to avoid critical breakdowns and security breaches is through 24/7 monitoring. This is the surefire way to avoid and control security breaches, viruses and hacker attacks, but it isn’t something a small firm can do on its own. It requires the presence of 24/7 labor plus investment in exceptionally sophisticated software and as well as hardware. This sort of investment is not practical for smaller firms.
- Business Continuity: In the long run it makes good financial sense to have someone who is proactively monitoring your systems day and night, preventing system breakdowns, especially with extremely sensitive information on your computers and servers. You do not want to wait for disaster to strike to fix the problem. Some of the damage may be irreparable. In addition, breakdowns are costly in terms of lost productivity and business disruption. MSPs like ours specialize in BDR (Backup & Disaster Recovery), which is important for minimizing downtime and maintaining business continuity.
In short, the peace of mind that an MSP can provide will not come from the “break-fix” computer services guys – it’ll come from seasoned experts who can objectively assess and remedy all IT contingencies, long-term.
Get Your Law Firm Security in the Cloud It Can Trust.